I. Terms of Reference

The ISPRS Events Calendar is promptly updated on the ISPRS Web Page and has a synchronous hyper-link on the ISPRS e-Highlights. The Calendar contains a list of all ISPRS organized, sponsored and co-sponsored workshops, symposia, conferences, congresses, tutorials, meetings, and other events. It also contains most international and regional events on topics related to the activities of ISPRS, including those in photogrammetry, remote sensing, spatial information systems, geomatics, surveying, mapping, machine vision, image processing and similar areas.

The ISPRS Events Calendar Editor will be responsible for updating the entries in the Calendar on a regular basis. The tasks are:

 Provision to the ISPRS Web Master on an up-to-date basis in an agreed format, updated versions of the Calendar for the ISPRS Web Page, which is also linked synchronously on the ISPRS e-Highlight.

 Collection of details from ISPRS officers of all ISPRS organized, sponsored and co-sponsored events, including title of the event, dates, web site, location, and contact person for publication in the Calendar.

 Collection, from appropriate sources, of details of events on topics related to the areas of activity of ISPRS, including title of the event, dates, web site, location, and contact person for publication in the Calendar.

 Maintenance of contact with the ISPRS Secretary General on the status of the Events Calendar up-to-date.

II. Guidelines for Organizing ISPRS Events by TC Presidents or WG Chairs
• TC Presidents or WG Chairs should consult the ISPRS Events Calendar Editor to identify other events with which they can conveniently coordinate dates and locations. All event organizers are encouraged to co-locate ISPRS organized, sponsored or co-sponsored events, which are on the same or similar topics. If this coordination is not feasible and a proposed event topic clashes and is scheduled within four months of another approved event, then the approval may be rejected by the Secretary General.
• The procedure for approval of events is as follows:
o Working Group Chairs review The Events Calendar and consult with their TC President on the topic and date of an event. The TC Presidents should review The Events Calendar for their Commission Mid-Term Symposia.
o TC President sends the APPLICATION FORM FOR ORGANIZING AN ISPRS EVENT to the Secretary General, which includes title of the event, proposed dates, web site, venue, contact person, and other details.
o If the event is approved, the Secretary General will give formal approval to the TC President and copy this to the Calendar Editor, "Prof. Tuan-chih Chen". If full details cannot be provided initially, they should be sent to the Calendar Editor as soon as they are available.

III. General Policy

The purpose for ISPRS is to allow WGs and Commissions to identify open dates or events, which they may link up with or avoid conflicting with. This avoidance of conflicting with other events externally and definitely internally is a major responsibility of ISPRS. We publish the calendar to encourage others to do likewise.

Following are the general policy and principles of the ISPRS Events Calendar:

- Search for relevant events. Identify events, which will be of interest to ISPRS Members. It is important to cover events, which are on the interdisciplinary boundaries of ISPRS so that all Commissions and WGs are aware of who and how they can interface with related organizations.
- Receive inputs from outside sources. Seek events from trade publication calendars and from Internet searches of relevant organizations.
- Keep all entries to those having international interest (e.g. international in event title) or from those of ISPRS member organizations (Ordinary, Associate, Regional, Sustaining).
- Do not list user groups' event unless the organization is an ISPRS Sustaining Member, e.g.. Intergraph, ESRI, ERIM, etc. That helps promote organizations to become ISPRS Sustaining Members.
- Except for ISPRS events, do not list events, which do not have city, country and a phone or e-mail contact address.
- Except for ISPRS events and those of the JBSIS (Joint Board of Sister Societies-ICA, IAG, IHO, FIG, IGU), do not list events, which have pending dates.
- Details- a) Check if the events using ISPRS Logo have been approved by the Secretary General. b) Check if the events approved by Secretary General are using ISPRS Logo. c) Check locations column to verify that the country is in all capital letters; the city is in lower case. d) Check order of dates to ensure earliest dates are first. e) Check that all ISPRS events have a "Confirmed by Council" or "Confirmation pending" notation in the leftmost column. f) Check these items in the event field: make sure ISPRS WGs are Roman for Commission and Arabic for WG number, e.g.. IV/3; use IC WG for intercommission WGs; put quotation titles on a separate line if space permits; put hyphen before each event if multiple events are in same listing; always seek ways to reduce number of lines; verify web site addresses to see if they are ready. g) There should always be in the left column for all ISPRS events either "Confirmed by Council" or "approval pending" or "Cosponsorship Confirmed by Council". The "approval pending" gives ISPRS Council and TCPs an indication of what is being proposed and will help them coordinate events and avoid conflicts.

IV. Announcement

TO: TECHNICAL COMMISSION PRESIDENTS, WORKING GROUP CHAIRPERSONS, & EVENT ORGANIZERS

Events Calendar Editor greatly appreciates your responses to this announcement

The ISPRS Events Calendar is promptly updated on the ISPRS Web Page, and is also linked by the ISPRS e-Highlights synchronously. The Calendar contains a list of all ISPRS organized, sponsored and co-sponsored congresses, conferences, symposia, workshops, tutorials, meetings, and other events. It also contains details of all international and regional events on topics related to the activities of ISPRS, including those in photogrammetry, remote sensing, spatial information systems, geomatics, surveying, mapping, machine vision, image processing and similar areas.

The purpose for ISPRS is to allow Commissions and WGs to identify open dates or events which they may link up with or avoid conflicting with. This avoidance of conflicting with other events externally and definitely internally is a major responsibility of ISPRS. We publish the calendar to encourage other sister societies to do likewise. It is important that we cover events which are on the interdisciplinary boundaries of ISPRS so that our Commissions and WGs are aware of who and how they can interface with related organizations.
Please refer to the Appendix 3 of ISPRS Orange Book for the procedure: http://www.isprs.org/documents/orangebook/app3.html

The Events Calendar Editor respectfully asks all TC Presidents, WG Chairpersons and Members to submit the details of their congresses, conferences, symposia, workshops, tutorials, meetings, and other events:

1) Date (maybe open or pending, see above),
2) Event title,
3) Web site address,
4) City, Country,
5) Contact person, TEL, FAX, & E-mail.

Please email the details to:

Professor Tuan-chih Chen (ISPRS Events Calendar Editor)
E-mail: profchentc@hotmail.com
http://www.isprs.org/calendar/Default.aspx

Thank you very much for your support and your assistance.
Tuan-chih CHEN, ISPRS Events Calendar Editor

V. Accomplishments and Activities during the Current Year

 The ISPRS Events Calendar Editor, Prof. Tuan-chih CHEN, was elected as Honor President and Executive Supervisor of The Chinese-Taipei Geoinformatics Society (CTGS), Associate Member of ISPRS, and is the CTGS Representative of General Assembly on the ISPRS Congresses.
 The ISPRS Events Calendar Editor, Prof. Tuan-chih CHEN, has participated in the ICC2009 , 15-21 November 2009, in Santiago, Chile. (see Fig)
 The ISPRS Events Calendar Editor is always keeping contact with Secretary General, Technical Commission Presidents, Working Group Chairs, and the contact persons of other events to get the newest up-to-date information.

Fig.: The ISPRS Events Calendar Editor, Prof. Tuan-chih CHEN, participated in the ICC2009 in Chile.